Hosting an Event

I try to make hosting and organizing an event as easy as possible for the gym. The following is my basic protocol for a workshop event:

-My minimum to travel somewhere and teach for a weekend is 10 paid participants.
-I give an early bird discount that ends typically 4-6 weeks before the event. The idea is to reach minimum participation before this date so that I know I have sufficient commitment to go ahead with flights, etc.

-I pay for my own travel, but factor it out of the profit split.

-Typically I cap my events at 20 or so people to ensure everyone is able to get some individual feedback if they want it. Feel free to contact me if you wish to run an event for more than 20 people.

-Host studio is given two complimentary spots that do not count for the minimums or profit split

-The host studio (or organizer) receives a portion of the profits on a sliding scale that goes up with registrations, ranging from 10-30%.  See the following:

10-12: 90/10
13-14: 85/15
15-17: 75/25
18-20: 70/30

What I will do is take the total profits and subtract my travel costs(flight, accommodation, transport) from that sum. Then I will calculate the profit sharing from the updated sum.

-I also offer the possibility to teach a seminar or an event using a flat rate payment system. In this case the gym would pay me a fixed amount and then be responsible for selling tickets.

-If an event does not reach minimum numbers by the cutoff date I can decide whether to run or cancel it. In the event of cancellation, all participants receive full refunds. In the event of running the seminar with less than minimum numbers, the studio’s comp spots are still honored but the profit sharing is no longer applicable.
It will never cost the gym anything to run the event.

-Promotion is a cooperative effort but it is ultimately the gym’s responsibility to ensure minimum numbers are met(due to my being potentially thousands of miles away from the venue).

-I kindly ask that host studios not run classes or open gym in the same space as the workshop during workshop hours. This is to minimize noise and distraction to help ensure that I can provide a high quality experience to the participants.

-Any additional questions, please feel free to email me.